These are the general terms and conditions (hereinafter: „GTC“) of ALLOCABO GmbH, Gasstr. 12, 22761 Hamburg, Germany, entered in the Hamburg commercial register under the registration number: HRB 145555.

These terms and conditions regulate the use of the ALLOCABO platform by natural and legal persons who use the functions of this platform and are generally referred to below as “users”. The users are divided into 2 different user groups:

Users (usually hotels and locations) who respond to conference and event inquiries from other users and who create specific offers are also referred to below as „event locations“.

Users (usually conference and event planners or participants in conferences and events) who research suitable venues on the ALLOCABO platform, send conference and event inquiries, evaluate venues or obtain general information about venues, are hereinafter also referred to as „meeting planners“ and / or called “Participant”.

By using the ALLOCABO platform, a contract for the use of this platform („user contract“) is concluded between the ALLOCABO platform and the respective user, subject to these terms and conditions.

Right of withdrawal:

Each contractual partner can revoke his declaration of consent to the conclusion of the user contract and to these terms and conditions within two weeks in text form (e.g. letter or e-mail) without giving reasons. The period begins with the first use of the ALLOCABO platform. Timely dispatch of the cancellation is sufficient to meet the cancellation deadline. The revocation must be sent to: ALLOCABO GmbH, Gasstr. 12, 22761 Hamburg, Germany or by email to This right of withdrawal relates exclusively to the user contract.

§ 1 service

The ALLOCABO platform serves as a source of information for meeting planners as well as participants in meetings and events and provides the registered venues with meeting and event inquiries from meeting planners. ALLOCABO GmbH only acts as a contact broker, so that direct business can arise between meeting planners and event locations.

The reservation or accommodation contracts are concluded directly between the conference planners and the event locations. ALLOCABO GmbH has no influence on the content of these contracts.

ALLOCABO GmbH provides users of the ALLOCABO platform with information about registered event locations. The information displayed is either maintained by the registered event locations themselves or made available by other meeting planners or participants in the form of ratings.

ALLOCABO GmbH has no influence on the correctness or completeness of this data. Each registered event location can add, change and supplement its data independently at any time, without any editorial review by ALLOCABO GmbH. Conference planners and participants can also create reviews of the venues and publish them on the ALLOCABO platform. ALLOCABO GmbH has no influence on this content either and does not carry out a full editorial review for this.

§ 2 Fees

The use of the ALLOCABO platform by meeting planners and participants is free of charge.

The use of the ALLOCABO platform by event locations is chargeable. Fees are incurred in particular for arranging conference and event inquiries as well as for booked marketing options. The amount of the respective fees can be found on the ALLOCABO platform at the appropriate points and – unless otherwise declared or agreed – invoiced once a month in the form of a total invoice. The invoice is due for payment to ALLOCABO GmbH within 14 days of the invoice being issued.

§ 3 Inquiries, offers and bookings

With a request from a meeting planner, the venues selected by the meeting planner will be provided with personal data of the meeting planner. In addition to the configuration of an event, this also includes contact details so that the requested event locations can send suitable offers directly to the meeting planner or contact them directly if they have any questions.

Contacting conference planners by event locations is only permitted after a request has been accepted for a fee. The fees for arranging contacts can be found on the ALLOCABO platform at the appropriate point.

The booking of a conference or event is made directly between the conference planners and the event locations. ALLOCABO GmbH only acts as an intermediary. ALLOCABO GmbH does not accept liability for the content, procedure or payment for a booked conference or event or for booked hotel accommodation or other services.

§ 4 contract term and termination

The contract is concluded for an indefinite period and can be terminated by either party with 14 days‘ notice to the end of the month. The right to terminate for an important reason, in particular in the event of a violation of these terms and conditions, remains unaffected.

§ 5 disruption of the platform

Users are not allowed to use any mechanisms, software or other scripts that could disrupt the functioning of the ALLOCABO platform. It is not permitted to block, overwrite or modify content generated by the ALLOCABO platform or to interfere with the ALLOCABO platform in any other way. In addition, users are not entitled to take measures that could impair the infrastructure of ALLOCABO GmbH.

§ 6 Published Media and Copyright

All rights regarding the ALLOCABO platform – this includes all relationships, conditions, descriptions, data, procedures and know-how – belong solely to ALLOCABO GmbH. The same applies to all copyrights, trademarks and all other intangible rights to and with regard to ALLOCABO GmbH. Contents stored on the ALLOCABO platform may not be copied or distributed without the prior consent of the rights holder. Any form of copy, reproduction or other form of imitation is prohibited without the express consent of ALLOCABO GmbH.

By publishing information and media (images, texts, videos, etc.) on the ALLOCABO platform, users confirm that the publication does not infringe any rights of third parties, that they are the owner of the transferable rights of use of the published media and grant ALLOCABO GmbH a temporal and spatial one unrestricted and transferable right of use for the respective media.

§ 7 data protection

In order to properly carry out the award of the contract, in particular to comply with the notification obligations under these terms and conditions, it is necessary to save and process personal data of the users. ALLOCABO GmbH guarantees the confidential handling of this data in accordance with the legal provisions. The users of the ALLOCABO platform expressly consent to the storage and processing of their data. Every user can view their stored data and change them at any time.

If contact details are transmitted to the event locations, these data may not be used for purposes other than submitting offers in the sense of the ALLOCABO platform; in particular, such data may not be passed on to third parties without the consent of the respective users. Personal data will be deleted upon request. With the deletion of personal data, the use of the ALLOCABO platform can be restricted or excluded. The user is advised that the information he provides in the context of the present contractual relationship (in particular name, address, email address and telephone number) is provided by ALLOCABO GmbH to the extent necessary for the establishment, content design or change of the contractual relationship be stored, collected, processed and used in an automated process.

The data protection regulations of ALLOCABO GmbH, which can be viewed at any time, regulate the details.

§ 8 Transfer of contract by third parties

ALLOCABO GmbH is entitled to transfer its rights and obligations from the contractual relationship concluded with the users in whole or in part to third parties with a notice period of four weeks. In this case, the right of the contractual partner to terminate the user contract in accordance with § 4 remains.

§ 9 Applicable law, written form, place of jurisdiction

The use of the ALLOCABO platform is based on the applicable laws of the Federal Republic of Germany and these terms and conditions. All declarations made within the scope of the use to be concluded with ALLOCABO GmbH

contract must be sent in writing or by email to ALLOCABO GmbH reserves the right to change the specified email address at its own discretion. In this case, ALLOCABO GmbH will inform the contractual partner about the change in email address. If a user is a consumer, the user contract and the terms and conditions are subject to the law of the Federal Republic of Germany, provided that there are no compelling statutory regulations, in particular consumer protection regulations, to the contrary.

The place of performance is Hamburg (Germany). Hamburg is the exclusive place of jurisdiction for all disputes arising from the user contract and these terms and conditions, insofar as the contracting parties are merchants, legal entities under public law, or special funds under public law.

§ 10 changes to these terms and conditions, severability clause

ALLOCABO GmbH reserves the right to change these terms and conditions at any time and without giving reasons. The changed terms and conditions are deemed to have been accepted unless the contractual partner objects to the validity of the new terms and conditions in writing or by email to within two weeks of their coming into force. ALLOCABO GmbH will inform the contractual partner of this two-week period in the email containing the changed conditions.

If a provision of these terms and conditions is ineffective or unenforceable, the remaining provisions remain unaffected. The contracting parties undertake to replace an ineffective or unenforceable provision with a provision that most closely approximates the meaning and purpose of the ineffective or unenforceable provision according to the economic intent of the parties. The same applies to possible regulation gaps.

Hamburg, June 1st, 2021 – 10:00 a.m.